I think we have all heard that the easiest way to achieve long term projects is to “break them up” into smaller tasks so that they are more manageable and procrastination becomes less problematic. However this task of getting a large goal divided into very small and achievable things is not very easy and most of the time it proves to be something quite hard to do. I have experienced this problem of task division several times and I have come up with a few tips I have applied which may help you learn how to go from a huge almost unachievable task to thousands of mini tasks that you can get done quickly.

What is so difficult about breaking up tasks ? Well, the problem here is mainly that you have to have a lot of vision if you want to turn a very difficult goal to achieve into tons of tiny little goals, often the task of dividing a large task into smaller ones is a big task itself and it lends itself to procrastination. When you are not planning your long term goals because you feel that that part is also very hard to do – a big task in itself – then you are likely not going to do it due to time or other types of constraints. So how can you divide large tasks into easier ones so that the mere task of dividing does not turn into a marathon on its own ? Keep reading to find out !

1. Do not atttempt to plan the whole thing. One of the things I have found out is that saying “having my own business” and then attempting to plan every small task that will take you from zero to business owner is a very big task on its own. You will definitely find out that there are many variables that you don’t know yet that could affect your planning and that building thousands of easy steps to get there is quite an Olympic task.

2. One milestone achievement at a time. So instead of trying to plan everything from the start just figure out what the first obvious step actually is. What is the first thing you need to achieve to actually get that goal ? For example, if you want to have a home-based business the first milestone achievement would be to find a business idea you like and do a budget and marketing research around it. When you reach that point, you will think about the next.

3. Divide milestone achievements into smaller goals. Now that you know that you want to go from milestone to milestone instead of planning a 10 year drive you can start to divide each medium term goal into smaller goals which now is a very easy thing to do. In the above home-based business example this would mean that you would break your first goal into smaller ones like : research business ideas -> compare business ideas with skills -> do a budget for each good looking business idea -> calculate the income potential for each one -> find potential customer base -> have business idea, budget and marketing research done. As you see, milestone achievements are easily broken into a subset of manageable tasks.

4. Don’t be afraid to re-cut. If you are procrastinating on any of the “small tasks” it means that the task is not small enough now to stimulate you to actually get it done. One of the foremost reasons why people procrastinate is because tasks look to unmanageable so don’t be afraid to look back at the plan and change your scheme to make tasks even smaller. Some people do good with a list like the above while some end up with much more “digested” tasks that are far easier to achieve. It is a matter of knowing yourself and the task size you are able to achieve without feeling overwhelmed.

5. Set time limits. For some people it becomes impossible to get things done unless there is some type of pressure to get them done. The easiest way in which you can apply some pressure to you to get your tasks and planning done is to set deadlines for things to happen. For example, plan to reach a new milestone achievement every month and plan to have your milestone goal plus the smaller tasks ready by the third day of every new month. Doing this allows you to have a plan in perspective and to do your goal and project development once each month.

As you see, these small tips make the breakup of tasks and project development a lot easier than what it usually is. You will find that out that when you apply the above knowledge your tasks will be more manageable and you will be reaching your milestone goals frequently and more easily, this in turn will make you more satisfied with your progress and you will have a greater chance to achieve your goals and avoid procrastination. However, if things don’t go as you plan – do not panic – remember that you can always go back to your plan and re-cut or edit your tasks and milestone goals so that they match your real-time project development and whatever problems or difficulties you may find along the way.